Guideline for Community Proposals
What is a Supplemental Environmental Project (SEP)?
A SEP is a project which is beneficial both to the environment
and the community it is performed in. A SEP is initiated through
Arkansas Department of Environmental Quality (ADEQ) enforcement
actions. In partial settlement of an enforcement action a respondent
may agree to a SEP, which they are not otherwise legally required
What am I supposed to do with this guideline?
This guideline is intended for use by organizations seeking Supplemental
Environmental Project (SEP) consideration. If your community has
a project meeting the criteria for a SEP, and would like it to be
considered, in the event ADEQ enforcement action negotiations with
a respondent in your area include a SEP, please provide the following
information. This project will be kept for consideration during
ADEQ enforcement action settlements. A SEP is not required in an
enforcement action settlement, it is an option that ADEQ might propose
and the respondent might agree to conduct, so there are no guarantees
the project will be selected, only that it will be considered.
What we need from you to be considered?
The following information does not have to be detailed at the
time of submission but detailed information must be available within
ten business days of notification that your SEP has been selected.
- Project Recipient - Provide the name, mailing address, telephone number, and fax number for the project manager, organization desiring the project be performed, and the person who will be responsible for submitting status reports (if different from the project manager). The proposal should be accompanied by a letter or resolution from the appropriate board, governing body, or executive staff expressing the organization's commitment to the project if approved.
- Name of Project - Title which identifies the SEP
- ADEQ Contact Person- Provide the name, division, and telephone number of any ADEQ staff who has assisted with the development of this project.
- Geographical Area to Benefit from Project- Identify communities, cities, counties, etc. benefiting from this environmental project.
- Type of project-
- Pollution prevention/reduction
- Environmental restoration/protection
- Environmental regulatory compliance/technical assistance
- Environmental education/assistance
- Other environmental projects beneficial to neighboring community
- Project Description - Describe project including: need for the project; availability of other similar services or projects in the area; and project implementation tasks such as technology, operation, or process changes.
- Expected Environmental Benefits - Explain expected environmental benefits of this project and quantify the environmental benefits to the extent practical.
- For pollution prevention or reduction projects - Quantify the amount of each pollutant expected to be reduced, beyond that required for environmental compliance. Specify the media (air, water, land) to be benefited.
- For all other projects - Quantify the sites cleaned, types of contamination contained/removed, acres restored or benefited, number of participants, programs offered, etc.
- Project Budget - Provide projected initial and annual project costs with specific line item expenditures. Costs must be clearly and solely attributable to the proposed SEP.
- Project Schedule- Provide a proposed schedule addressing project implementation and submittal of status reports to ADEQ.
- Accounting- Describe how SEP contributions would be accounted for from receipt until expenditure of the full amount.
- Reporting - Describe the information and documentation that would be included in project status reports. Project reports must provide sufficient information for ADEQ to monitor the project implementation status, to verify and document proper expenditure of SEP funds, and to evaluate effectiveness and benefits of the SEP.
- Availability of Other Funding - Describe the availability of funding for this project from sources other than SEP contributors. Include sources of funding secured and applied for directly related to this SEP.
Note: Also refer to the Department's:
If you have questions regarding this guideline please contact:
Hazardous Waste Division
of Environmental Quality
5301 Northshore Drive
Rock, AR 72118-5317