Petroleum Storage Tank Trust Fund

Regulated Storage Tanks Division

Wanda Paes, Trust Fund Administrator - (501) 682-0981

• Advisory Committee
• Fund Coverage & Deductible
• Eligibility
• Reimbursement Application Review Process
• Reasonable and Allowable Costs
• Application for Reimbursement
• Who to Call Concerning Reimbursement Questions
• Available Documents

Fund Coverage & Deductibles

Corrective Action

The fund will provide reimbursement to eligible owners or operators of storage tanks for corrective action costs and expenses required to address accidental releases. The owner or operator shall be responsible for the first $25,000 (deductible) or, for releases reported after August 1, 1997, the first $15,000 (deductible) of corrective action costs and expenses per occurrence or, for releases reported on or after July 30, 1999, the first $7,500 (deductible) of corrective action costs and expenses per occurrence.

Third Party

The fund will provide reimbursement to eligible owners or operators of storage tanks for compensating third parties for bodily injury and property damage caused by accidental releases. The owner or operator shall be responsible for the first $25,000 (deductible), or for releases reported after August 1, 1997, the first $15,000 (deductible) for third party, bodily injury and property damage costs or, for releases reported on or after July 30, 1999, the first $7,500 (deductible) for third party, bodily injury and property damage.

Categories of Coverage

• Tanks
  • Aboveground storage tank- between 1,320 gallons and 40,000 gallons as defined by Regulation 12.
  • Underground storage tank- 110 gallons or larger as defined by Regulation 12.
• Product - Refined Petroleum products such as: gasoline, diesel, waste oil, kerosene, etc..

Eligibility

In order for an owner or operator to be eligible to access the Arkansas Petroleum Storage Tank Trust Fund through the reimbursement program, he or she must meet the following criteria:

• Own or operate a regulated petroleum storage tank system as defined by Regulation 12.

• The tank(s) must be registered with ADEQ and all tank fees paid.

• The ADEQ was given timely notice of the release, and the owner or operator cooperated fully with the Department in corrective action.

Reimbursement Application Review Process

Upon receipt of an application for reimbursement of corrective action costs, the RST Division will perform the following activities:

1. Perform an administrative screening, to determine:

• if the applicant is eligible for reimbursement
• if the application has been completed correctly
• if all the necessary forms and documentation have been submitted
• if the technical information concerning activities, status of the project, amount of contamination recovered and prognoses has been submitted.

2. Conduct the technical review, to determine:

• if the activities performed were necessary for site cleanup
• if cleanup activities were properly performed
• if all the expenses submitted for reimbursement are allowable

3. Conduct the financial review, to determine:

• if the deductible has been met
• if all costs submitted are for activities performed after the reported release
• if all required invoices and subcontractor invoices are submitted;
• if acceptable proof of payment is submitted
• if costs have been submitted on a previous claim
• if the costs performed are reasonable based on the Cost Control Guidelines
• if the costs submitted for activities performed were pre-approved, and are within the pre-approval amounts

Reasonable and Allowable Costs

All costs must be pre-approved unless they are a result of an emergency response.

Application for Reimbursement

A blank application for reimbursement form can be obtained from the Trust Fund Section, Regulated Storage Tank Division:

• By calling (501) 682-0999

• Download Reimbursement Application:

  • PDF File
  • Word 2002 Document

The original application including all required certification forms and documentation should be submitted to:

Arkansas Department of Environmental Quality
Regulated Storage Tank Division
Trust Fund Section
5301 Northshore Drive
North Little Rock, AR 72118-5317

Who to Call Concerning Reimbursement Questions

All reimbursement questions should be directed to the Regulated Storage Tank Division’s Trust Fund Section at (501) 682-0999.

• Wanda Paes, Trust Fund Administrator, (501) 682-0981

• Lynda Perry, Program Section Manager, (501) 682-0979
  (Third-Party Claims)

• Ometra Okuwoash, Environmental Program Coordinator (501) 682-0977

• Tinisa Poffenbarger, Administrative Analyst (501) 682-0975

Available Documents

• Arkansas Pollution Control and Ecology Commission Regulation 12 (PDF File)

• Internal Revenue Service Form W-9 (PDF File) This form must include the RP’s Federal Tax Identification number. This is required before payment of the claim for accounting purposes.

• Applicability of Sales Tax to Environmental Consultants and Contractors

• Reimbursement Application (PDF File)

• Cost Control Guidelines Document (PDF File)

• Controlling UST Cleanup Costs Fact Sheets:
  • Fact Sheet 1: Hiring a Contractor
  • Fact Sheet 2: Negotiating The Contract
  • Fact Sheet 3: Interpreting The Bill
  • Fact Sheet 4: Managing the Process
  • Fact Sheet 5: Contractor Code Words

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